Throughout all the stages of work when compiling a family tree and genealogical search, a huge number of documents are studied and worked, and sometimes the question arises of which documents to look for and simply because of a lack of knowledge, since in the modern world many documents no longer exist, such as audit fairy tales or marital searches, leads the researcher to a standstill.
In this article, we present to you the reader, researcher, genealogy index of types of documents from the XVI century to 1917, a brief description of the document and a link to the search.
List of document names:
- Immigrant death act
- Adoption certificate (certificate)
- Alphabet of residents (persons) of the city for a year
- Alphabetical list of students (name sheet for pupils (students)
- Politically unreliable profile
- Application form (information) on the arrival and departure of foreigners
- Certificate of maturity
- Certificate of service (certification sheet)
- Migrant ticket
- Marriage search (prenuptial certificate)
- Marriage documents
- List of bourgeois councils about bourgeois belonging to the schism
- List of students leaving school before completing the course
- Statement of compulsory service graduates from noblemen who left school and are subject to compulsory service
- Statement of persons under police surveillance (city)
- Behavioral sheets
- Statement (list) of a jew arriving at a residence
- Police supervision list
- List of abilities
- Statement of foreigners who accepted Russian citizenship and expelled from Russian citizenship
- Official record of the institution
- Crown memory (banner)
- Residence permit
- Migrant questionnaire
- Medical card
- Entry certificate
- Tens
- Diploma of education
- Property partition home act
- House book
- Student death report
- Letter of merit
- The draw list of the recruiting section of the philistine estate
- Testament
- Baptism / birth record
- Records of the birth of the old believer community for the year (books)
- Marriage / wedding record
- Record of marriage of the old believer community for the year (books)
- Record of the deceased / buried
- Records of the deceased Old Believer community for the year (books)
- Application for registration to the recruiting station
- Financial claim statement
- Nominal list of losses of lower ranks
- Confession list (statement)
- Migrant card
- Cemetery book
- Cool magazine
- Clearing List
- Book of consolidation
- Book of the issuance of a certificate of burial
- Book for recording schismatics of all sects and eunuchs living in the city (annual)
- Book of the record of the dead
- Book about the division of peasants
- Book of registration of the born and deceased state peasants
- Conduit student
- Sheet of the journal of the Board of the credit company
- Student’s file
- Personal files of an official
- Boundary book (boundary plan)
- Metric (metric statement, metric certificate)
- Metric
- Metric book
- Metric book
- Philistine book (urban)
- Billing sheet
- Inventory to yard people located at the house, estate, etc., compiled during the division of the estate
- Open sheet
- Holiday ticket
- Passport
- Foreign passport
- Passport book
- Census books
- Censuses of the first general census of 1897
- Road
- Field journal
- Amicable record
- Peasant family-property list
- Family-friendly list (family list)
- A track record of nuns and novices
- Drafting list
- Driving certificate
- Walkthrough
- Application for a separate residence permit
- Application for employment
- Request for resignation or dismissal
- Parents’s petition
- Relocation request (application)
- Pupil’s request (high school student, student)
- Analysis of recruitment services
- Separate entry (separate deed)
- The revision tale
- Registration book for recording the peasants of the village
- Decision of the spiritual court (protocol) on divorce
- Genealogy books (provincial)
- Recruiting list
- Spare warrior details
- Wanted wanted person
- Recruit details
- Notary certificate of trustworthiness
- Conscription certificate
- Certificate (graduation)
- Certificate of registration for the recruiting station
- Death certificate
- Certificate of expulsion (from school)
- Certificate (certificate) on leave to the will of serfs
- Vacation certificate
- Testimony (to schismatics)
- Collateral book
- Mournful list (medical history)
- List of poor students
- List of noble families (alphabetically)
- List of peasants applying for resettlement
- Lists of new recruits entering the company
- Migrant lists
- Lists of subjects of powers fighting against Russia
- Draftees lists
- Lists of peasants assigned to the plant (factory)
- Article list
- Leave ticket (for demobilization)
- Certificate of dismissal
- Strength order
- Statutory charter
- Formal (attestation, track record)
- Request for return to land from Siberia
- Petition
Description:
1. Immigrant death act
A document of administrative registration of immigrants, compiled in the event of the death of a migrant. It contains the following information: last name, first name, patronymic, place of residence and place of registration, marital status, information about relatives, estate, age, place of service, rank, date of death, cause of death, place of burial (not always).
Regional Archives: Migration Funds.
2. The act (certificate) of adoption (adoption)
Document of registration of civil status of the population, fixing the fact of adoption. It contains information about the adoptive parent: last name, first name, patronymic, date of birth, age, place of baptism, place of residence, marital status, degree of relationship, estate, adoption fact. Information about the adopted person is usually very brief: last name (not always), name, patronymic, age and date of baptism.
Note. The adoptive parent had the right to transfer the adopted name to the adopter if he does not enjoy greater estate rights compared to the adoptive parent. The transfer to the adopted surnames of hereditary noblemen could follow only by royal decree, at the request of the adoptive parent in the manner prescribed by law.
Federal Archives: funds of the Department of Heroldia, personal funds.
Regional archives: county court funds, personal funds.
3. Alphabet of residents (persons) of the city for a year
The document administrative records of residents of each part of the city. It was conducted in the form of a book by private bailiffs. Consisted of four parts. The first recorded information about persons who are “forbidden to live in both capitals”: surname, name, patronymic (this information was repeated in other parts of the alphabet), estate, rank, rank, citizenship. The second recorded information on persons belonging to the 5th grade of the Ranking table: first name, middle name of the wife, names of children, rank, official position, place of residence, where he left. In the third, information was recorded on the persons wanted by orders and circulars of the Chief Police Officer, as well as on the persons deported from the city: rank, purpose of the search, signs. In the fourth part, information about the Jews was entered: last name, first name, title, family information, which guild the merchant and which workshop the master or apprentice, where he lives (house), when he arrived.
Note. There were varieties of the document with more detailed information: surname, name, patronymic, family composition, age, place of residence, information about movements, where he lives (house).
Regional Archives: Private Bailiff Funds.
4. Alphabetical list of students (name sheet for pupils (students)
The accounting document of the department of public education, compiled at universities, institutes, lyceums by departments, classes, courses. It reported data: last name, first name, age, religion, estate and family information, time of admission, place of residence, where he received his preparatory education, information about academic performance, where he studied, what content.
Lists were compiled for students who completed the course by year, month, and sent to school districts. Since the 50s. a column on the nationality of students of foreign origin was included in the statement. Until the 60s XIX century these lists were called “personalized information about pupils (students)”. Since 1874, the names of students were placed alphabetically within the faculty and semester. In the 80s. The following information was added to this document: marks on scholarships, allowances and exemption from tuition fees.
Regional archives: funds of the offices of educational districts, educational institutions.
5. Politically unreliable profile
Police Record Document. The document acquired mass character from the end of the 40s. XIX century It contains the following information: last name, first name, patronymic, rank, time of birth, place of permanent residence (of himself and his relatives), place of registration by rank and after serving the military service, whether he was involved in inquiries, time of arrest, time of release from custody, current location. Drafted in police departments, introduced to the governors-general.
Federal Archives: III branch of Own H.I.M. Chancellery, Ministry of the Interior.
Regional archives: funds of the offices of governors-general, police departments.
6. Application form (information) about arrivals and departures of foreigners
The document of administrative records of foreigners, recording their arrival and departure from the Russian Empire. It was compiled during the First World War of 1914-1917. in police departments and contained information: surname, name, patronymic, religion, nationality, family composition, information on property status, place of residence, citizenship.
Regional archives: foundations of provincial governments, police departments.
7. Certificate of maturity
Document of registration of students of the Department of Education, testifying to the end of an educational institution (gymnasium, school, boarding school). It contains the following information: surname, name, patronymic, estate, family information, religion, date of birth, date of admission to an educational institution, end date, list of subjects, marks. The composition of the information could be more abbreviated: surname, first name, patronymic, origin, course subject, marks, date of issue of the document on education. Duplicates of these documents have been preserved in the funds of educational institutions.
Regional archives: school funds, personal funds.
8. Certificate of service (certification sheet)
A document reflecting the official relations of a person and serving as the basis for his rewarding, promotion, demotion and dismissal from service. It contains information: surname, name, patronymic, age, religion, nationality (sometimes), marital status, degree of relationship (not always), estate, ownership of land, real estate, education, place of service, position, rank, award, indication of criminal record, assessment of character and abilities.
Note. There were various kinds of certification documents with approximately the same content.
Federal archives: funds of state institutions, Headquarters of the Supreme Commander-in-Chief, military educational institutions (RGVIA), Main Committee on the device and formation of troops, executive body expedition, inspectorate department of the Ministry of War, department of the Main Naval Headquarters, a collection of certificates of the Navy RSA, personal funds, etc.
Regional Archives: Funds of Government Agencies.
9. Migrant ticket
A police registration document that served as a passport for immigrants. It contains the following information about the migrant: last name, first name, middle name, age, place of residence, family information (children, parents, other relatives), estate.
Regional Archives: Migration Funds.
10. Marriage search (prenuptial certificate)
A written act committed by the clergy of the church before the wedding in order to establish the lack of kinship among those entering into marriage. It was introduced in 1765. Its form, which dates back to the crown memorials (crown memory, or a banner, was the name in ancient Russia called a decree or permission to marry a marriage, given in the name of the priest who performed the rite) of ancient Russia, determined in 1837. At the end XIX – early XX centuries prenuptial evidence appeared in prenuptial searches. These documents included the following information about persons entering into marriage: surnames, first names, patronymics, age, estate, rank, marital status. Marriage searches were recorded in cord (search) books, which were sealed with seals of spiritual consistories. In addition to prenuptial searches or prenuptial certificates, other documents were required upon marriage. These documents, as a rule, were collected in the affairs of parish churches under the name “marriage documents”. However, in the practice of small parish churches, marriage documents can often be found in search books. In large city parishes, marriage search books and marriage documents were kept separately.
Regional archives: funds of the spiritual consistories, parish and regimental churches, personal funds.
11. Marriage documents
Documents of registration of civil status of the population. The full set of documents attached to the search consisted of: 1) a request for marriage; 2) permission of the authorities (with signature and seal); 3) a certificate or certificate of permission to marry a bridegroom issued by a merchant or petty bourgeois council, if he belonged to these estates; 4) passports if the bride or groom was from another parish; 5) metric birth certificate; 6) certificates of confession and communion; 7) certificate of announcement with the signatures of the clergy and the church seal; 8) certificate of marriage number after widowhood or divorce; 9) a decree of the consistory on permission to marry a third marriage (since 1840); 10) a consistory decree on divorce and permission to enter a new one; 11) certificates of appearance for the performance of military service from those who are 21 years old; 12) testimony – an obligation for non-believers to enter into marriage with the Orthodox to comply with the laws of the Russian Empire. In addition to the listed documents, in each particular case, at the conclusion of the marriage, others might be required, therefore, in the books of marriage documents there are certificates of death of one of the spouses when the other entered into the second marriage; on the affiliation of those entering into marriage to certain classes; about graduation from educational institutions, etc.
Regional archives: funds of the spiritual consistories, parish and regimental churches, personal funds.
12. The sheet of the bourgeois councils about the bourgeoisie belonging to the schism
The document of administrative and estate accounting of the population. Compiled presumably from the mid 40’s. XIX century They contained the following data: last name, first name, middle name, age, place of residence, relatives, which sect, when it became a schismatic.
Regional archives: funds of the offices of governors-general, bourgeois administrations.
13. Statement on students leaving school before completing the course
Document of registration of students of the Department of Education. It contains information: last name, first name, patronymic, class, family information, age, time of graduation from the gymnasium, for what reason, how many classes he graduated from. Gachinaya since 1837, the statements were received in the office of the educational districts weekly, since 1851 – once every six months. Until 1887, one copy of this sheet was sent to the Ministry of Education.
Federal Archives: Fund of the Ministry of Public Education, Regional Archives: Funds of the Chancellery of Educational Districts, Educational Institutions.
14. The sheet on the graduates from the educational institutions from the noblemen subject to compulsory service
The document of administrative and estate accounting of students. On the basis of decrees of the Senate from 1852 to 1856, pupils of gymnasiums from the nobility of the western provinces were obliged to enter the military or civilian service, and therefore information was kept on the dropout. Composition of information: surname, name, estate, family information, religion, age, which course he left.
Federal Archives: Funds of the Senate, Ministry of Public Education property.
Regional archives: school funds.
15. Statement of persons under police surveillance (city)
Police Record Document. It was compiled by police departments and private bailiffs. It contains the following information: surname, name, patronymic, rank, estate (for citizenship citizenship), place of residence, by what order and for what purpose it is supervised, from what time it is under supervision, the term of supervision, type of supervision (vowel or secret) where supervision is established (at the place of residence or deported from another province), what it does, whether it receives support from the treasury, whether it has a family and where it is located, if it died, then where and when, if it dropped out of supervision, then for what reason and by whose permission, atte station (information about the behavior).
Federal Archives: III branch of Own H.I.M. office.
Regional archives: funds of the offices of governors-general, police departments of county guards.
16. Behavioral sheets
Student registration document by the Department of Education. Since 1834 they were represented in the district office. In the instruction to the student inspector (1835), these sheets were called Conduit Lists. They contained information: surnames, names of students, time spent at the university, their behavior, fulfillment of “duties in attending lectures and the church”. In 1850, the number of columns was reduced in the Conduit Lists form, and the data was contained: the names and surnames of students, their behavior.
Regional archives: school funds.
17. Statement (list) of a jew arriving at a residence
Document of administrative registration of the population. Compiled in the county police department and sent to the provincial department. It contains information: last name, first name, patronymic, rank, age, according to which document he lives, from what time, what he does, what the family is from, information about the nanny (if she was), age of family members, what each family member does, education, academic degree, property status, for what purpose has arrived to reside, in what place and when.
Regional archives: funds of police departments, provincial boards.
18. Police oversight statement
Police Record Document. It was compiled weekly by district police officers and served to the Governor General.
It contains the following information: surname, name, patronymic, rank, estate (for citizenship citizenship), place of residence, by what order and for what purpose it is supervised, from what time it is under supervision, the term of supervision, type of supervision (vowel or secret) where supervision is established (at the place of residence or deported from another province), what it does, whether it receives support from the treasury, whether it has a family and where it is located, if it died, then where and when, if it dropped out of supervision, then for what reason and by whose permission, atte ting (data on behavior).
Federal Archives: III branch of Own H.I.M. office.
Regional archives: funds of the offices of governors-general, police departments of county guards.
19. Statement of abilities
Student registration document by the Department of Education. Characteristics of the abilities, behavior and way of thinking of students completing a gymnasium and intending to enter a university. They reported information: surname, name, age, religion, estate, class, time of admission to the gymnasium, place of residence. In addition, it was required to report on the participation of relatives in political unrest, hobbies, etc.
Regional archives: school funds.
20. The sheet of the foreigners who accepted Russian citizenship and expelled from the citizenship of Russia
The document of administrative records of foreigners. It was compiled annually, information was provided monthly by the provincial boards, summarized over the year and presented annually to the Own H.I.M. to the office. The data contained: surname, first name, patronymic, marital status, information about the children (their names), rank, place of service, when he arrived in Russia, to which estate was ranked.
Federal Archives: Own Fund H.I.M. office.
Regional archives: funds of provincial boards, offices of governors-general.
21. Statement of the institution about officials
The document administrative records of officials. The main document of the census of Russian institutions, conducted in 1754-1756. by decree of Empress Elizaveta Petrovna, there was a statement on the top and middle managers who were listed in the Table of Ranks. The statement indicates: accurate data on the age of officials, education, the beginning of service and its further passage, salaries, number of peasants, the availability of children and their education and service. Vedomosti began to enter the Senate and the Heraldry Office in 1754, those sent in 1754-1756 were preserved. statements about the officials of a number of provincial offices, most of the provincial and district voivode offices.
Federal Archives: Funds of the Senate (RGADA), Heraldry Office (RGADA).
22. Crown memory (famous letter)
Document of civil registration. In marriage and family law was a permit for marriage. It was issued by bishops, catholic archpriests and church elders in the name of the parish priest at the hands of those who married, and this circumstance explains the fact that these documents were almost not put off in the institutional archives and are a rare source. At the conclusion of marriages, a crown duty was levied, for the purpose of which special books of crown duties were kept in the spiritual boards. A significant drawback of this source is the lack of indications of the age of the bride and groom and the date of the ceremony. Otherwise, they can make up for the gaps in the metric books on marriage. Crown memories and books of crown gatherings ended their existence with the abolition of crown duties in 1765 by Catherine II.
Regional archives: foundations of bishops’ houses, clergy, personal funds.
23. Residence permit
Police Record Document. In 1894 The Regulation on residence permits was adopted. This document existed along with passports and was issued in places of permanent residence to the head of the family, in the peasant’s yard. The document included information about the recipient’s wife, sons and male relatives, foster children and guardians until they reached the age of 18, daughters under 21, people of advanced age, or those who could not do without help due to health reasons. Men who have not reached the age of 17, women who have not reached the age of 21, could receive individual residence permits only at the request of their parents. In this case, a vacation ticket was issued.
According to the law of 1897, by order of the governor, mayor or chief police officer, a separate residence permit could be issued to the wife of a person who is in an unknown absence or who suffers from insanity, or for other reasons. Non-separated members of peasant families, even adults, a separate residence permit could be issued only with the consent of the owner of the peasant’s yard or by order of the zemstvo authorities (world mediator). Duplicates of these documents were kept in institutions.
Note. Instead of a residence permit, the schismatics were given certificates: last name, first name, middle name, place of residence, relatives living with him.
Regional archives: funds of the offices of governors-general, town governors, chief police officers, personal funds.
24. Migrant questionnaire
The document of the administrative account of immigrants. Compiled by resettlement officials. It contained the following information about the migrant: last name, first name, patronymic, place of birth, religion, marital status, estate.
Regional Archives: Migration Funds.
25. Doctor card
Record of registration of a professional group of the population. It contains information: surname, name, patronymic, date of birth, religion, nationality, place of residence, marital status, information about children and other relatives, education, place of service, rank, position, land and real estate ownership. Compiled and stored in the medical department of the provincial government for persons who served as doctors.
Regional archives: funds of provincial boards (medical departments).
26. Entrance certificate
Student registration document by the Department of Education. It was issued to the person who became a student; renewed every six months after paying tuition. It contains information: surname, name, patronymic, date of birth, faculty (course), estate and family information.
Regional archives: school funds, personal funds.
27. Tens
Lists of district “service people” (nobles, children of the boyars, Cossacks) of the order period of the Russian state of the XVI – XVII centuries. Dozens appeared in the middle of the XVI century. in connection with the military reform of Ivan IV. They were compiled during their reviews (analysis), typesetting (typesetting – equalizing, comparing), appointments and salaries. They were carried out in a discharge order or discharge, which was in charge of the “service people”, the military administration, as well as the southern “Ukrainian” cities. Verbal dozens were compiled during the layout of the “novices” (grown up noblemen and children of the boyars, starting at age 15) with the appointment of foreign and monetary salaries. Collapsible dozens were compiled during the reviews of the noblemen and the children of the boyars in order to determine their ability to military service. In these dozens, in addition to names and salaries, they contain information about the physical condition of each person, about his armament, about “subsistence people” (subsistence – surrendered to soldiers), they set, about male children, about the number of estates and estates, information about the former service.
Federal Archives: Foundation of the Bit Order.
28. Diploma of education
A document fixing the educational level of a person. It contains the following information: surname, name, patronymic, time of study at an educational institution, estate and family information, religion, qualification (specialty), date of issue of the diploma. Duplicates of these documents were kept in educational institutions in the books of registration of diplomas.
Regional archives: school funds, personal funds.
29. Home act on the division of property
The document fixing the property relations of the family. This document was widely distributed XIX-XX centuries. in all classes. It indicated: surname, name, patronymic, place of residence, marital status, information about relatives, estate, ownership of land and real estate.
Regional archives: funds of notaries, judicial institutions, personal funds.
30. House book
The document of administrative accounting of the population of the cities of the XVIII – early XX centuries. Compiled in each of the police units of the city by private bailiffs. It contained the following information: surname, first name, patronymic, rank, rank, place of residence, family composition.
Regional archives: foundations of private bailiffs, police stations.
31. Student death report
Document of registration of students of the Department of Education. It was received from the parents by the school and contains information: surname, name of the deceased student, date of death, information about the parents (surname, name, place of service). Composed in any form.
Regional archives: school funds.
32. Certificate of merit
A document securing the property rights and privileges of a person and his heirs. The most common document of the order period was a letter of merit. Among the letters of charity that formalized land relations and the rights of feudal property are: a) patrimonial, b) local privileged, c) reserved estates, d) not convicted. Letters that recorded property relations between feudal lords include: effective, separate (for the division of property), contributions and data (for the transfer of property to the church). The letters granted to the merchant class dealt with issues of permission to trade and, in particular, foreign trade, exemption from duties and duties, granting privileges in the proceedings of claims, etc. It contains information: surname, name, patronymic, information about the service or occupation, information about the family, about the merits of the ancestors (sometimes detailed genealogies). Compiled in any form.
Federal archives: funds of orders, Department of Heroldia (RGADA), personal funds.
Regional Archives: Personal Funds.
33. The draw list of the recruiting section of the petty bourgeois class
The document of military and estate accounting. Contains: last name, first name, patronymic, date of birth, age, religion, marital status, information about relatives, education, trial, health information. Lists were compiled in estate institutions and transferred to institutions responsible for the performance of military service.
Regional archives: funds of provincial recruitment committees, provincial (oblast), county (district) and urban conscription presence, city councils, city administrations, petty bourgeois.
34. Testament
A document that recorded the last will of a person and was the legal basis in matters of inheritance. In the order period, it was called a spiritual record, then books of record of spiritual wills were kept, and later: a home spiritual testament, a notarial spiritual testament. The set of information in these documents is usually the same: surname, name, patronymic, place of residence, marital status, information about relatives, estate, place of service, ownership of land and real estate.
Regional archives: funds of provincial courts, judicial chambers, provincial guardianship offices, county courts, notaries, personal funds.
35. Baptism / birth record
Document of civil registration. The births and baptisms of children were recorded in the first part of the metric books with one record, i.e. she testified of two different events: 1) the natural event of birth and 2) the church fulfillment of the sacrament of baptism. The Orthodox celebrated birthdays and baptisms (twins were recorded in one record), title, estate, name and confession of parents, name, rank and estate of the receivers. Representatives of other confessions had less information: Muslims indicated only the time of birth and the names of their parents.
When making a record of the baptism of a foundling whose parents were not found, or even illegitimate children, whose mothers for any reason they hid their name and rank, in the metric record they still indicated the name of the baptized person, time and place of birth, certificate of the maternity hospital, information from the police or testimony. In the column about parents wrote: “parents are unknown”.
The form had the following columns: 1) record number (separately for male and female); 2) the full dates of birth and baptism of the child; 3) a name indicating the day of the saint (metrics of the late XIX – early XX centuries); 4) place of residence, estate, occupation, last name, first name, patronymic of the father of the child and first name of the patronymic of the mother, indicating the legality of marriage and religion; 5) place of residence, social affiliation of the recipients, their surnames, first names, patronymics; 6) the name of the priest who performed the sacrament; 7) signatures of witnesses (optional).
Regional Archives: Foundations of Spiritual Consistories, Parish and Regimental Churches.
36. Records of the born of the old believer community for the year (books)
Document of police registration and civil registration of the Old Believers. In 1844, police chiefs were instructed to open books (like metric) in Old Believer churches and issue birth and death certificates. Nominal lists (of those born and deceased) should have been submitted to the Chief Police Officer. The records were supervised by private bailiffs who signed the metric records. Record form: month, day and place of birth, month and day of baptism, baby’s name, gender, rank, first name, middle name and last name and place of residence of the parents or married mother, rank, last name, first name, middle name of the recipients, their signature.
Regional Archives: Provincial Board Funds, Deanery Governments.
37. Marriage / wedding record
Document of civil registration. It was included in the second part of the metric books. The content of the records depended on confession. The Orthodox record of marriage included: last names of the bride and groom, their parents, age of marriage, the time of the marriage, who committed it, also indicated witnesses and guarantors who, if they wanted, could sign the act. Muslims in the record indicated only the names of spouses, parents and witnesses, the time of marriage and the terms of the agreement between the parents.
Record form: 1) marriage number in order; 2) the exact date of the sacrament; 3) place of residence, estate, surname, name, patronymic of the groom indicating the religion and sequence of marriage; 4) the age of the groom; 5) place of residence, estate, last name, first name, patronymic of the bride indicating religion and sequence of marriage; 6) the age of the bride; 7) the name of the clergyman who performed the sacrament; 8) place of residence, estate, last name, first name, patronymic of sureties with indication of religion; 9) signatures of witnesses (optional).
Regional Archives: Foundations of Spiritual Consistories, Parish and Regimental Churches.
38. Record of marriage of the old believer community for the year (books)
Document of civil registration of the Old Believers. Form: date and place of marriage, title, surname, first name, patronymic and place of residence of the groom, marriage number, age of the groom; title, surname, name, patronymic and place of residence of the bride, marriage number, age of the bride. Conducted in book form.
Regional Archives: Provincial Board Funds, Deanery Governments.
39. Record of the deceased / buried
Document of civil registration. Records of the dead and buried were made in the third part of the metric books: 1) in order, separately for men and women; 2) the exact date of death and burial; 3) place of residence, estate, family name, first name, patronymic of the deceased (for infants and minors, the father was indicated, in the absence of the father, the mother was indicated); 4) the age of the deceased (separately for men and women); 5) cause of death; 6) the name of the priest who performed the rite of burial and the indication of the place of burial.
Regional Archives: Foundations of Spiritual Consistories, Parish and Regimental Churches.
40. Records of the deceased old believer community for the year (books)
Document of civil registration of the Old Believers. Form: date of death, rank, last name, first name, middle name and place of residence (if a minor, rank, last name, first name, middle name and place of residence of parents), age of the deceased, marital status (information about wife or husband), cause of death, where buried.
Regional Archives: Provincial Board Funds, Deanery Governments.
41. Application for registration to the recruiting station
Military registration document. Drafted by or on behalf of the conscript. It contains the following information: last name, first name, patronymic, place of residence, marital status, marriage details, information about relatives, estate.
Regional archives: funds of provincial (oblast), county (district) and urban conscription.
42. Financial claim statement
The document fixing the property relations of persons in the process all inheritance. All issues related to inheritance were documented: statement of financial claims with the application of the inheritance scheme; calculation of the composition and value of inheritance property; certificate of approval of inheritance rights. All these documents, as a rule, contain the following information: surname, first name, patronymic, marital status, information about relatives, estate, property status.
Regional archives: funds of provincial and district courts, provincial guardianship affairs presences.
43. Name list of losses of lower ranks
Document of military registration of losses. Contains: last name, first name, patronymic, religion, place of residence, marital status, rank, military unit number. These lists were compiled during the First World War and are stored in the funds of the provincial boards.
Regional Archives: Provincial Board Funds.
44. Confessional painting (statement)
Church registration document. The first instruction on conducting confessional lists (statements) refers to 1697. Their form was initially the simplest: each clergy had to keep three personal lists: the first included all parishioners who were at the confession, the second – not the former, the third – schismatics. The form of confessional murals, which remained almost unchanged until the end of their existence, was determined by a decree of 1737. Lent was the predominant time for confession. Those who did not have time to confess during Lent were allowed to do this at any other time. As a rule, these were: Petrov post (June 15 – July 11), Assumption post (August 14 – 27), Rozhdestvensky (Filippov) post (November 28 – January 6).
The form of the confessional paintings was as follows: in the first column the serial number of houses or courtyards was indicated, in the second – the number of people in them, separately men and women. If the family was complete, then the surname was most often recorded once for all members; for spouses the name and patronymic were indicated, and for children only the name. If one of the spouses has already died, then widowhood was shown in relation to the survivor (this made it possible to verify the fact of death in the absence of a record in the metric book), then the number of years for each member of the family was shown separately for men and women. The names of all children older than a year were entered in the mural, but the priest put a dash in the column on confession.
The confessional painting was signed by the rector of the temple and all its clergy. Officially confessional murals ceased to exist in 1917, but in some cases, confessional murals from a later period have been preserved in the funds of churches, ecclesiastical administrations, diocesan administrations, and spiritual consistories.
Regional archives: foundations of spiritual consistories, spiritual governments, diocesan administrations, parish churches.
45. Migrant card
The document of the administrative account of immigrants. It was supposedly compiled, starting in 1906, in the resettlement departments, that included the following data: last name, first name, middle name, year of birth, place of residence, information about children, parents and other relatives, ownership of land and real estate.
Regional Archives: Migration Funds.
46. Graveyard book
The document fixing the fact of burial. They were kept in cemeteries and contained information: surname, name, patronymic, age, date of death, estate, marital status or information about the persons who carried out the burial, the place of burial.
Note. The information from the cemetery books is very unequal and they did not have a specific form. This set of archival documents is poorly preserved and very small.
Regional archives: foundations of parish churches, cemeteries, monasteries.
47. Cool magazine
Document of registration of students of the Department of Education. Conducted in classes of gymnasiums, schools, etc. It contains information: last name, first name, patronymic, student, information about his parents, place of residence, marks.
Regional archives: school funds.
48. Clearance sheet
Document on the service of persons of the clergy. This document was also called lists of persons of the ecclesiastical department, track records of the clergy and was considered by law to be an act certifying the status of persons of clergy. They were first introduced in 1769 under the name of registered lists to all persons of the clergy of the Orthodox confession. The form of clerical statements was established in 1829, and in 1876 was supplemented by a column on the clergy’s own property, as well as his parents and wife. The clergy records consisted of three parts: the first part included information about the church building, about church property and income, about the availability of a school and an almshouse; the second part included track records of the clergy.
It contained: last name, first name, middle name, date of birth (age was indicated on the basis of metric certificates), marital status, degree of relationship, estate, education, place of service, position, awards, ownership of land and real estate, trial. In addition, they included all the children of the clergy, even if they lived separately from the family. In the third part, statistics were given on arrival. Usually 2 copies of clerical statements were kept, one of which remained in the parish, and the second was fed into the consistory.
Federal Archives: Funds of the Synod, Synodal Institutions.
Regional archives: foundations of spiritual consistories, diocesan administrations, spiritual governments, monasteries, parish and regimental churches.
49. The book of setting
The book of the administrative account of immigrants. It was carried out in the institutions responsible for the registration of immigrants. The record of the migrant contains information: surname, name, patronymic of the migrant, age, place of birth, place of residence, information about children, parents and other relatives.
Regional archives: funds of resettlement departments, police departments.
50. The book of the issuance of a certificate of burial
The document on the basis of which the burial of the deceased was allowed. private bailiffs kept these documents, which briefly indicated: the date of death of the deceased, his last name, first name, middle name, age, estate, place of death, marital status and place of burial.
Regional Archives: Private Bailiff Funds.
51. A book for recording schismatics of all sects and eunuchs living in the city (annual)
The document of administrative accounting of schismatics. The record had the following form: last name, first name, patronymic, first names of the family members, age, to which sect it belongs, in whose house he lives, where and when he left, who was born in the family, who left in the family and who came if died, then in which cemetery is buried.
Regional Archives: Private Bailiff Funds.
52. Book of the record of the dead
Civil registration document. The facts of the death of Russian citizens were recorded in the third part of the metric books or in separate books by Jews and Muslims, and in regimental churches this responsibility was assigned to regimental priests. In addition to the metric books, the books of the deceased were kept in hospitals, maternity shelters and foster homes and contained the same information as the records of the deceased in the metric books.
Regional archives: funds of orphanages, hospitals, maternity shelters, hospitals, orphanages.
53. A book about the division of peasants
The document fixing the property relations of the family. It was compiled in the volost government on the basis of petitions of peasant families wishing to split up. It contains information: last names, first names, patronymics of members of divided families, last names, names of their wives, children and other relatives, an indication of the place of residence, a description of the property between the divided families.
Regional archives: foundations of provincial and county peasant affairs presences, zemstvo chiefs, volost boards.
54. The registration book of the born and deceased state peasants
Civil registration and estate registration document. There were two columns in this book: in the column “born” the name and surname of the father and the name of the child were indicated, and in the column “died” – the surname, name and patronymic of the deceased.
Regional archives: funds of volost boards of state peasants.
55. Conduit student
Document of registration of students of the Department of Education. Plant on each pupil when determining the educational institution. When transferred to other educational institutions, an extract from the conduit was sent to these educational institutions and postponed in the student’s personal file. In 1902, extracts from conduits were issued upon admission to higher educational institutions. In 1906 this order was canceled. It contains information: last name, first name, middle name of the student, estate, religion, date of entry to the educational institution, academic progress, comments, place of residence, information about material support (receives a scholarship, lives on the means of parents).
Regional archives: school funds.
56. Credit society board journal sheet
A document of a property nature, which was the legal basis for the pledge of property. This document, along with information about the property being mortgaged, its nature, scope, location provides detailed information about the person and his family ties, especially if it is a woman. I didn’t have a form.
Federal Archives: Funds of Credit Societies.
Regional Archives: Funds of Credit Societies.
57. The student’s personal file
Document of registration of students of the Department of Education. Started for each pupil when determining the educational institution. It contained documents: extract from the metric certificate, petition, extract from the home book, educational documents, track records (formulary) lists of parents (sometimes), etc.
Regional archives: educational funds.
58. Personal files of an official
A departmental accounting document maintained by the structural part of the institution, which was in charge of personnel. In the XVIII century. and the first half of the XIX century. personal files were filed for the same official with all official changes: appointment, transfer, granting benefits, pensions, etc. Since 1858, one personal case began to be conducted about the service of an official from the moment of his appointment until his retirement or death.
Personal files, as a rule, included a request for employment, a metric statement, a document of origin, a certificate or diploma of marriage, a certificate of marriage and other documents, on the basis of which a complete formulary (track record) was compiled. In the course of the service, personal files were replenished with short formulary lists for submission to ranks and awards, sometimes full formlists in connection with the appointment or election to a new post, copies of decrees or orders of the king, decrees of the Senate, certificates of award of the nobility or honorary citizenship by rank or order, certificates of service, petitions for vacations, pensions, benefits, and from the second half of the XIX century. – personal passports (in most cases foreign), metric records for children, certificates of police stations or city governors on trustworthiness, certificates of registration to the recruiting station and other documents.
In separate institutions, in addition to personal files for each official, group personal files were conducted (for example, in the Ministry of Public Education, which were instituted for persons of the same official position – professors, privat-docents and others on the same issue – about foreign business trips, pensions, benefits, etc.). In these cases, formulary lists, service characteristics are stored.
Federal Archives: Funds of the State Chancellery, Chancellery of the Department of the Senate, Own H.I.M. office.
Regional Archives: Funds of Government Agencies.
59. The boundary book (boundary plan)
A document of a property nature giving detailed information on the size and boundaries of land holdings. In the documents, along with a listing of land holdings and landowners, a detailed description of the boundary signs separating villages, villages and wastelands was given. The family members are listed as owners, the maiden names of the women landowners are indicated, if the owners lived in another village, their place of residence, as well as ranks, titles, positions and ranks, were indicated.
Federal Archives: Fund of the General Land Survey Office.
Regional archives: funds of the provincial boundary part, provincial boundary office, provincial boundary expedition.
60. Metric (metric statement, metric certificate)
Document of registration of civil status of the population, certifying the fact of birth, marriage, death of a particular person; in oral speech – a birth certificate. It was issued on the basis of a metric record.
Federal archives: funds of state institutions, parish and regimental churches, personal funds.
Regional archives: funds of state institutions, parish and regimental churches, personal funds.
61. Metric record
Document of civil registration. A separate entry in the metric book about the birth / baptism, marriage / wedding or death / burial of a person.
Note. Mixed marriages were recorded in the books of two different confessions. Jewish and Mohammedan books are known for their inaccuracy. Among dissenters, acts of civil status were registered by the police.
Regional archives: foundations of spiritual consistories, spiritual governments, diocesan administrations, parish churches.
62. Metric book
It is a collection of chronological records of birth, marriage and death in the prescribed form. This is a registry of acts of civil status.
According to the principle of documentation and storage are divided into parish and consistory. The spiritual consistory funds contain: periodic weather extracts “extracts” from the parish metric books, copies of some parish metric books. Consistory copy, which included metric notebooks of birth, marriage, death in one year in all parishes of one county or city, reached 1000-1200 sheets. The parish copy had a different structure. It included records of births, marriages, and deaths of only one ward for several years, depending on the size of the ward. Until the 1840s and 50s the parish metric book included all types of registration, and later each type of registration was carried out in a separate book. The volume of the parish metric book most often was about 200-250 sheets. Documents issued on the basis of a conscription copy had full legal force. Entries in the metric books were made immediately after the act, and the entries about marriage checked with search books. For the Jews, there was a monthly and annual control of spiritual rule and annual – city councils, checking metric records. Since the end of the XIX century. The duty to keep metric books about military personnel on regiments was assigned to military priests.
Based on the entries in the metric books, metric certificates (extracts) were issued. According to the law, metric books were considered judicial evidence: metric certificates were checked against them when contesting the authenticity of the latter.
In the absence of metric books or when their records are dubious, confession murals, genealogies, urban philistines, formulary lists and revision tales (as well as extracts from churches where the person was baptized) were taken as proof of birth, they were additionally confirmed by witnesses who were baptized.
In the absence of metric books, search books, confessional murals and documents such as certificates of estates, passports, court decisions, i.e. documents proving that these persons were called spouses. In special cases, investigations were carried out of the spiritual authority, which interrogated the clergy who married the marriage, witnesses who were married, and, in general, those who knew about the validity of the marriage.
In the absence of metric books, the fact of death was also proved by medical documents and testimonies.
Regional archives: foundations of spiritual consistories, spiritual governments, diocesan administrations, parish churches.
63. Metric notebook
A component of the Consistory Metric Book on births, marriages, and deaths in one year in one ward. Part of the Consist Metric Book. The number of notebooks in the Consistory copy is equal to the number of parishes in the county or city.
Regional Archives: Foundations of Spiritual Consistories.
64. Philistine book (urban)
The document of administrative and estate accounting of the urban population of the XVIII – early XX centuries.
According to the “Charter on the rights and exits of the cities of the Russian Empire” dated April 25, 1785, urban inhabitants were understood as all those who constantly lived there and had real estate in the city. Each urban inhabitant was recorded in alphabetical order in the urban narrow book. It indicated: surname, first name, patronymic, rank, rank, estate; marital status – name, patronymic of the wife; children – gender, names; place of residence, service, fishing. The book consisted of six parts.
The first part included data on “real urban inhabitants” – those who owned real estate within the city, regardless of their class status.
In the second part – merchants of three guilds; Guild entries were allowed to all who declared capital, regardless of origin or prior occupation.
In the third part – all enrolled in the workshops (workshop artisans) – masters, apprentices, students of various crafts.
In the fourth part – nonresident residents and foreign guests, who have been assigned to the cities for philistine studies and work in various industries.
In the fifth part – eminent citizens, divided into seven categories: a) who served in elections in urban posts, received the rank of power and re-occupied certain positions; b) scientists with academic and university certificates; c) artists, architects, painters, sculptors, composers with academic certificates; d) capitalists who declared capital from 50 or more thousand, bankers who declared capital from 100 to 200 thousand; e) wholesalers; e) shipowners.
In the sixth part – township (old-timers) cities engaged in crafts, needlework and not belonging to any of the previous categories.
Since 1846, according to the new regulation on public administration, the people who are part of the city society were divided into five categories: a) hereditary nobles who own real estate in the capitals; b) personal nobles, honorary citizens and commoners (scientists, artists, artists and other persons who did not have a personal nobility or honorary citizenship, but who have equal rights with them) who own such property; c) merchants of all three guilds; d) metropolitan bourgeois (not recorded in the shops); e) metropolitan artisans or tradesmen recorded in the workshops for unlimited time. Nonresident persons engaged in trade, crafts, and crafts in the capital were included in the urban community.
Regional Archives: Six-digit Duma Foundations, Dean Governorate.
65. Billing sheet
Mass accounting tax document. In it, along with a detailed description of the land ownership, the following are indicated: last name, first name, patronymic of the owner, estate, rank, first name and patronymic of the wife (if the owner is male) and names of children (if the owner of the estate is female).
Regional archives: state chamber funds.
66. Inventory to yard people located at the house, estate, etc., compiled during the division of the estate
Document of property character. It existed from the middle of the XVIII century. until the middle of the XIX century. The form of the record about the peasants contained the following information: last name, first name, middle name of the head of the family, his age, first name and middle name of the wife, her age, names of children, their age.
Regional Archives: Provincial Board Funds.
67. Open sheet
The document of the police account of prisoners. It was compiled when transferring prisoners from one prison to another and on those sentenced to exile and hard labor. It contained the following information: surname, name, patronymic, age, place of residence, information about children, parents and other relatives, estate, trial, health information. According to the composition of the information, there were several options for open sheets.
Regional archives: funds of the offices of governors, provincial boards.
68. Holiday ticket
An administrative record document in which the goal was formulated, for example, on leave for theatrical activities under a contract.
It indicated: last name, first name, patronymic of the person being released, age, gender, place of residence, characteristics of the person, information about parents: last name, first name, estate, rank, position. issued by estates and police institutions.
Federal Archives: Personal Funds.
Regional archives: funds of six-digit thoughts, petty bourgeois councils, police departments, personal funds.
69. Passport
A document of police registration of the population, with the help of which the identity of persons leaving the place of permanent residence, as well as foreigners, was verified. It indicated the surname, first name, patronymic, occupation, age, religion, place of residence, estate, features of the person, as well as the place of departure (travel), its duration and purpose. Family members were also entered in the passport.
In 1903, the “Charter on Passports” was published, according to which all residents of the place of permanent residence could live without passports. In factories, factories, manufactories and mining, which were subject to the rules on the supervision of factory establishments, all workers were required to have passports. It was not necessary to obtain passports in those cases when people were absent from a permanent place of residence within or for their county, but not more than 50 versts and for a period of not more than six months.
Male persons under 17 years of age who were not in the public service, and women under 21 years of age could receive independent passports only with the consent of their parents and guardians, in whose passports they were entered. Of married women, they received passports only for those whose husbands were in an unknown absence, in places of detention, exile or suffered insanity. Members of peasant families, including adults, were issued and renewed passports only with the consent of the owner of the peasant household.
Those who have served their sentences in correctional detention centers, prisons and fortresses were given passports with the permission of the police, and a note on the convictions of their owners was made in the passports.
Not serving noblemen, persons dismissed from public service; officer ranks and reserve officials, honorary citizens, merchants and raznochintsy were issued by police departments, in the capitals – by district police officers – unlimited passports.
Persons in the public service, the clergy of all faiths, except the Roman Catholic, issued passports at the place of service or from the clergy.
Petty bourgeois, artisans and rural inhabitants received five-year passports from bourgeois and craft administrations through volost elders with the consent of society.
Passports were issued on a common basis to schismatics of all sects, except for scribes. Accounting for the schismatics was carried out by private bailiffs.
Federal archives: funds of state institutions, personal funds.
Regional archives: funds of state institutions, personal funds.
70. Foreign passport
Police Record Document. Trips abroad in pre-Petrine Russia were carried out on the basis of a travel certificate from a local governor. According to the law, on February 18, 1831, foreign passports were issued by the chief commanders of the region: governors, city governors, after the police certified the person’s trustworthiness. A police certificate could be replaced by a guarantee of trustworthy persons. Russian citizens were allowed to stay abroad for 5 years, Russian merchants trading in the East – 7 years. The passport contained the following information about the person: last name, first name, patronymic, age, religion, occupation, place of residence, family information (not always), person’s signs, purpose and place of travel. In the institutions issuing passports, there were duplicates of them.
Regional archives: funds of the offices of governors-general, police departments, personal funds.
71. Passport book
Documents of police registration of the population of the XVII – early XX centuries. – passing letters, travel sheets, passports, residence permits, etc. were recorded in special books. They contained the following information: surname, name, patronymic, rank, age, religion, marital status – composition of the family. There are other options for passport books that contain the following information: house number, last name, first name, middle name, rank, where he came from, when he was given the passport, in whose house he lives, view of the trade, craft, when and where he left.
Regional archives: foundations of private bailiffs, volost boards.
72. Census books
Manuscript books containing summary information on the number of Russian populations of the 17th-18th centuries appeared in the middle of the 17th century. due to the transition from general economic descriptions to the courtyard. In the XVII – early XVIII centuries. they were compiled both during gross censuses of the heavy population (1646-48, 1676-78, 1710 and 1716), as well as private censuses of certain regions or categories (for example, palace peasants). Census books of the 20s. and the 40s. XVIII century reflect the results of the per capita census. When describing the draft yard in the census books of the XVII century. the entire male population was introduced regardless of its age and relation to tax. Census books of the 18th century contain data on the female population of households. A variety of census books is brown books (backyard), which listed in detail the entire amount of land owned by a particular person. They indicated the males and various payments for each individual.
Note. The books indicate the relationship of the population, which are usually not included in scribal books.
Federal Archives: funds of the Main Military Chancellery, Local Order, military and naval agencies.
Regional archives: funds of the offices of governors-general.
73. Census forms of the first general census of 1897
Primary census documents. The first copies of the census form were sent to the Main Census Commission, the second copies remained in the provincial zemstvo authorities, and the third – in the volost boards.
The form for the complete census form consisted of 14 columns:
1. Surname (nickname), first name, middle name or first names, if there are several of them (a separate line in this column was a note about those who would be: blind in both eyes, dumb, deaf or demented). 2. Sex 3. As recorded, it falls to the head of the household and the head of his family. 4. Age. 5. Single, married, widows, divorced. 6. Estate or rank. 7. Place of birth (province, county, city). 8. Place of registration. 9. Place of permanent residence (province, county, city). 10. A note on the absence, absence and temporary stay here. 11. Religion. 12. Native language. 13. Literacy: a) can read? b) where does he study, study or graduate? 14. Occupation, craft, craft, position or service: a) the main thing, i.e. one that delivers the main means of subsistence; b1) secondary or auxiliary; b2) military service status.
When filling out the census form, the owner was always the first to indicate first, then all other family members in relation to him: wife, sons, daughters (or children of seniority), husbands and wives of children, grandchildren, elderly father and mother, brothers, sisters, nephews, uncles, aunts, etc. For the daughters-in-law, grandchildren and nephews, there were additional reference instructions on intrafamily kinship.
Federal Archives: Funds of the Main Census Commission, Center for the Statistics Committee of the Ministry of Internal Affairs (from 1858-1917).
Regional Archives: Statistical Committee Funds.
74. Road
Document of police registration of foreigners. Performed the same function as a passing letter. It was issued for foreigners to travel to Russia by senior officials. The document indicated the names and surnames of foreigners, the composition of the family, if they went with the family, rank, title, destination, purpose of the trip.
Regional archives: funds of police departments.
75. Field journal
The document of registration of land holdings and landowners. In field journals family members are listed as owners, the maiden names of women landowners are indicated, if the owners lived in another village, their place of residence, as well as titles, positions and titles, are indicated.
Federal Archives: Fund of the General Land Survey Office.
Regional archives: funds of the provincial boundary part, provincial and district courts, personal funds.
76. Amorous record
The document is of a property nature, which recorded its section without a trial. In addition to detailed information about the property, it indicated: last name, first name, patronymic, marital status, degree of relationship, estate, rank.
Regional archives: funds of provincial and district courts, personal funds.
77. The peasant’s family-property list
Property document which were compiled when buying land through the Peasant Land Bank. It contains information: last name, first name, middle name, age, information about relatives, estates, ownership of land and real estate.
Regional archives: funds of branches of the Peasant Land Bank.
78. Family list (family list)
Document of administrative registration of the population. The once-compiled family list was supplemented with new information over the years, and when new amendments became difficult, a new one was started. Therefore, in the funds of the volost governments, you can find 3 to 4 family lists.
The family list form, printed in a typographical way, had the following details: in column 1, the family number was indicated in order, and in the second, the family number according to the last revision tale. Columns 3-8 were filled with information about the male part of the family. Box 3: last name (or nickname), name and patronymic of the head of the family, the names of his sons, grandchildren, brothers and sons, living together. Columns 4-6 showed the age of men (year, month and birthday) – on January 1 of the current year. Column 7 included information about the year in which a family member died, the name and age of the newly born. Column 8 indicated the beginning of admission to active service, its completion, transfer to the reserve, etc. Column 9 indicated the names and patronymics of wives and the names of daughters. Box 10 indicated the facts of marriage and death of women.
Regional archives: funds of resettlement offices. volost boards, estate institutions, city administrations, state chambers, petty bourgeois elites, district commanders of the district.
79. A track record of nuns and novices
Document of annual accounting of employees of the spiritual department. The form contains information: position, spiritual degree and name, age, education, from what rank, as it was called in the world, marital status, when and where was tonsured as a monk, what obedience passed and passes, when he was ordained a priest, was he under investigation, court, for what and why.
Regional archives: foundations of spiritual consistories, monasteries, desert, communities.
80. Drafting list
Military registration document. Compiled on the basis of metric books in 2 copies: one for the rural municipality or county-level military presence, the other for the consistory. The information contained: surname, name, patronymic, age, place of residence, marital status, information about relatives, education and health status.
Regional archives: foundations of provincial and district conscription units, clergy, city councils, city governments, volost governments.
81. Passing letter
Document of police registration of foreigners. The beginning of the use of travel certificates for movement within the country was laid back in the Time of Troubles. They were officially introduced by decree of 1719 and were valid until the beginning of the XX century. It contained information: name, surname, where he went from, where he was sent, place of residence, description of his type of activity, information about family members who traveled with him, sometimes information about his father and parents.
Federal Archives: Personal Funds.
Regional Archives: Personal Funds.
82. Pass-through view
Police Record Document. Formed in the late 80’s. XIX century and acted until 1917. It indicated: last name, first name, patronymic, age, place of birth, place of residence, family composition, estate, rank. Served as a passport.
Regional archives: funds of police departments.
83. Application for a separate residence permit
The document, which was filed in the name of the Governor-General, mayor, chief police chief. It reported the reason why a separate residence permit was necessary (divorce, husband’s death, serious illness of the husband, etc.), last name, first name, middle name of the husband and wife, place of residence.
Regional archives: funds of the offices of governors-general, town governors, chief police officers.
84. Application for employment
The document that was submitted by the petitioner to the office of the institution where he was going to serve. As a rule, the following data were indicated in it: last name, first name, middle name, estate, education, family information, place of service (if he had previously served somewhere), rank, position.
Federal Archives: Funds of Government Agencies.
Regional Archives: Funds of Government Agencies.
85. Request for resignation or dismissal
A document that was submitted to the office of the institution in which the official was in the service. It contains information: surname, name, patronymic, place of residence, estate, family information, place of service, rank, position, health information.
Federal Archives: Funds of Government Agencies.
Regional Archives: Funds of Government Agencies.
86. Petition from parents
A document containing a request for admission to the tests to the gymnasium (school) of children, their acceptance for study at public expense, their transfer to other educational institutions, etc. It contained data: last name, first name, middle name of the applicant, his social status, home address, last name, first name of the child, his age.
Regional archives: school funds.
87. Relocation petition (application)
It was submitted to the ministries of internal affairs or state property, resettlement departments. They became widespread after the adoption of the Migration Law in 1889. In addition to the last name, first name, patronymic, age and place of residence of the person who submitted the application, it contains fairly detailed information about the composition of the family.
Federal archives: funds of the Ministry of Internal Affairs, ministries of state property.
Regional archives: funds of district zemstvo chiefs.
88. The request of the student (gymnasium student)
A document fixing a request for admission, transfer, determination in state-owned students, recovery after exclusion, etc. It contains information: surname, name, patronymic, estate, family information, place of residence, family circumstances.
Regional archives: school funds.
89. Analysis of recruitment services
Military registration document. Form: last names, first names, patronymics of male family members, their age by revision, which village.
Regional Archives: Foundations of Deanery Districts.
90. Separate record (separate letter)
Property document. It was compiled during the division of land property. Since the division usually took place between relatives, in separate letters, in addition to detailed information about land ownership, instructions were given about who the division was on and on what basis. From the 18th century this document became known as split record. There were two main options for separate entries: full and short. The full version indicated: surname, name, patronymic, place of residence, marital status, information about relatives, estate, place of service, rank, information about property; the short version contained only the last name, first name, patronymic, place of residence, estate, information about the property.
Federal Archives: Order Funds (RGADA), Personal Funds.
91. Audit tale
Audit tax document. It existed from 1718 to 1858. (from the 1st to the 10th revisions of the taxable population). It consistently listed all family members or individuals who lived in a particular territory. Audit tales, as a rule, were compiled and submitted to estates – landowners or their clerks, in settlements of state peasants – by elders and other officials responsible for the timely conduct of audits, in cities – by representatives of the city government.
The taxable classes belonged to all rural inhabitants and, until 1863, bourgeois, workshop and workers in the cities. The unit of per capita taxation was the revision soul. Of their own free will, persons who were given the right to enter the service or choose a life type (children of officials, custodians) were ranked as taxable. Mandatory inclusion in the taxable estate was subject to persons missed by the audit, returning from shoots; persons whose term of exemption from the poll tax has expired; persons who have returned to the taxable estate (for example, monks who have left their dignity).
Free from taxes were hereditary and personal nobles, the clergy (the exemption applied only to persons holding regular posts and their children), all persons in the public service, court servants, doctors, brokers, people with academic degrees, merchants, honorary citizens, “monastic estates” in the Olonets province, Korobov’s white-tillers in the Kostroma province.
The contents of the audit tales of the 1st and 2nd revisions make it possible to establish the following information: the class of applicants of the tale, their last name, first name, middle name, age and place of permanent residence, the number of male children, relatives and “working people” in the families, indicating their surnames, first name, patronymic, age and estate. Tales of this period were supplemented by information on property status, occupation, place of service, etc.
On the 3rd revision, a single printed form is introduced, slightly different from the 1st and 2nd revisions. The form of the 3rd revision lasted almost unchanged until the 10th revision inclusive. In the text of the tale, information was given about all persons of male and female gender (surname, name, patronymic, age, estate). The tale form of the 7th revision – for some categories of the population added a new column – specialty, the female gender is separated and made up the right side of the tale.
Federal Archives: funds of Landrat books and revision tales, College of Economy (RGADA); Senate, Department of various Finance Ministry (RGIA).
Regional archives: funds of viceroyal administrations, state chambers, petty bourgeois, county provisional revision commissions of the All-Russian national censuses, personal funds.
92. The registration book for recording the peasants of the village
The document of administrative accounting of the population of the XVIII – early XX centuries.
Compiled in the volost government since the 90s. XVIII century It contained information about the peasants of each village: last name, first name, patronymic, rank, occupation, marital status, composition of the family, date of birth and baptism, age, who was educated and where he was educated, who got married and where he was married, notes on being confession and communion, who, when he died or moved from the parish.
Regional archives: funds of volost governments, deanery districts.
93. The decision of the spiritual court (protocol) on the dissolution of marriage
Civil registration document. Attached to it: the application for divorce, the metric certificate of marriage, the metric birth certificates of children.
Based on this document, after the dissolution of the marriage, metric books, passports and other documents made notes on the change in the marital status of the person. It contained the following data: surnames, first names, middle names of spouses, their estate, position, rank, information about children (gender, age), place of residence.
Federal Archives: Funds of the Synod and Synodal Institutions.
Regional archives: foundations of spiritual consistories, diocesan councils, bishop’s offices.
94. Genealogical books (provincial)
The document of the class account of nobles. The nobles who owned real estate in the province were subject to entries in the genealogy books of this province, which were carried out only at the request of these nobles. Each nobleman, especially not serving, had to be recorded in the genealogy book of that province where he had a permanent place of residence. At the same time, the nobles who proved their nobility in their ancestors, but who had no real estate anywhere, were entered in the book of that province where their ancestors owned the estate. Those who received the nobility by rank or order could be entered in the book of that province where they wished, regardless of whether they had real estate there. The same rule applied to foreign noblemen, but the latter were entered into the genealogy books only after they had been submitted to the Heraldry Department about them. Hereditary noblemen of Cossack troops were included: Don troops in the genealogy book of the Army, and the rest of the troops in the genealogy books of those provinces and regions where these troops were located. When introducing the nobles of the Cossack troops into the genealogy books, their belonging to these troops was designated.
Personal nobles were not included in genealogy books. The genealogy book was divided into six parts. The first part included “the clans of the nobility granted or effective”; in the second part – the clans of the military nobility; in the third – the clans of the nobility, acquired in the service of the civilian, and also received the right of hereditary nobility by order; in the fourth, all foreign births; the fifth – titled childbirth; in the sixth part – “the ancient noble noble families”.
In practice, the first part also included persons who received the nobility by order, especially if this order complained outside the usual service order. Given the legal equality of all the nobles, no matter in which part of the genealogy book they were recorded, the entry in the first part was considered less honorable than in the second and third, and all three of the first parts together were less honorable than the fifth and sixth. In the fifth part, births were made that had the Russian titles of barons, counts, princes, and high princes, and Ostsee barony meant belonging to an ancient family, barony granted to the Russian family – its originally notorious origin, engaging in trade and industry. The count’s title meant a particularly high position and special imperial mercy, the exaltation of the clan in the XVIII – early. XIX centuries., So in other cases it was even more honorable than the princely, not supported by the high position of the holder of this title. In the sixth part, births were introduced, the nobility of which totaled a century at the time of publication of the Charter. Formally, an entry into the sixth part of the genealogy book did not give any privileges, except for one: only the sons of the nobles enrolled in the fifth and sixth parts of the genealogy were enrolled in the Page Corps, the Alexander (Tsarskoye Selo) Lyceum and the School of Law.
Genealogical books were compiled in each province by the deputy assembly together with the provincial leader of the nobility. The district leaders of the nobility compiled alphabetical lists of the noble families of their county, indicating each noble’s name and surname, information about marriage, wife, children, real estate, place of residence, rank, retirement, or retirement. These lists were submitted signed by the county leader of the nobility to the provincial. On these lists was based deputye collection when entering into the genealogical book of each kind, and the decision on such entry should be based on irrefutable evidence.
Federal Archives: Funds of the Heraldmeister Office (RGADA), Department of the Heraldry (RGIA).
Regional archives: funds of provincial noble deputies’ assemblies, personal funds.
95. Painting recruits
Military registration document. It contains information: surname, name, patronymic, age, place of residence, marital status, information about relatives, education, health status of the recruit. Composed by volost boards.
Regional archives: foundations of provincial and district conscription units, volost boards.
96. Spare warrior details
Military registration document. It contains information: surname, name, patronymic, age, place of residence, marital status, information about relatives, ownership of land and real estate.
Regional Archives: Volost Board Funds.
97. Information about the wanted person
Police surveillance and search document. It was sent to police stations when it was put on the wanted list. It contains information: in detail, title, year, month, date and place of birth, religion, profession and last place of service; the title, first name, patronymic, and surname of the father and mother (also her maiden name), whether they live in and where, if the wanted person is illegitimate or adopted, is specially marked; brothers, sisters and other famous relatives and where they live; signs; whether there is a photographic card and whether it was subjected to anthropometric measurement or fingerprinting, where and when; last residence and criminal specialty or party affiliation, for example, a social revolutionary, anarchist, bundist, etc., and if he escaped from supervision, from the place of expulsion or fled from the place of detention, then where, when and under what circumstances; by which gendarmerie department or judicial institution or official, and where exactly is involved or by what order has been expelled or supervised; what should be done and whom exactly to notify upon search; Department clerical number, business and year; what exactly or under what articles is accused, where exactly, for how long and on what conditions.
Federal Archives: III branch of Own H.I.M. Chancellery, Ministry of the Interior.
Regional archives: funds of the offices of governors-general, provincial boards of police departments.
98. Recruit details
The primary document of military registration of the population. It contains information: surname, name, patronymic, date of birth, religion, nationality, marital status, information about relatives, education, trial.
Regional Archives: Volost Board Funds.
99. Notary certificate of trustworthiness
The document, which is the legal basis of the pledge. He preceded the pledge procedure. It indicated: surname, name, patronymic of the owner, his marital status, relatives, estate and property status.
Regional archives: funds of banks, notaries, personal funds.
100. Certificate of military service
Military registration document. It contains information: surname, first name, patronymic, date of birth, religion, marital status, estate, military unit number, awards.
Federal Archives: Personal Funds.
Regional Archives: Personal Funds.
101. Certificate (graduation)
Student registration document by the Department of Education. It certifies the fact of completing the full courses of a higher educational institution, is awarded to all graduates and is an admission to the final tests for obtaining a diploma and related service and estate rights. If the student has not completed the entire course of study, then he will be issued a certificate of completion of one of the classes of the gymnasium (school). It contains information: surname, name, patronymic, estate, religion, time of study at the educational institution, composition of subjects and marks, date of issue of the document.
Regional archives: school funds, personal funds.
102. Certificate of registration to the recruiting station
Military registration document. After the introduction of the all-conscription military service in 1874, this document was attached to the application for acceptance to the service, which indicated the following information: last name, first name, middle name, place of residence, marital status, marriage, information about relatives, estate.
Federal Archives: Funds of Government Agencies.
Regional Archives: Funds of Government Agencies.
103. Death certificate
Civil registration document in which the fact of death was recorded. Contains information: surnames, name, patronymic, age, place of residence, estate, information about relatives and date of death.
Regional archives: funds of the spiritual consistories, parish and regimental churches, personal funds.
104. Certificate of expulsion (from school)
Student registration document by the Department of Education. It contains data: surname, name, patronymic of father, estate, place of residence, age, date of receipt, information about studies, motivation for exclusion, date of issue of the document. There was a duplicate in the school.
Regional archives: school funds, personal funds.
105. Certificate (certificate) on leave to the will of serfs
The document of administrative accounting of peasants. It contains information: the date of the document, the place of the event, last name, first name, age, description (height, hair, eyebrows, eyes, etc.), information about the wife, if released into the wild was married: last name, first name, age, description of the wife, information about the person who previously belonged to serfs: surname, name, patronymic, estate, rank, sometimes information about relatives.
Federal archives: funds of state institutions, personal funds.
Regional archives: funds of state institutions, personal funds.
106. Certificate of resignation on vacation
Departmental accounting document. It contains information: surname, name, patronymic, age, place of residence, marital status, information about children, parents and other relatives, estate, trial, place of service, rank, position. Issued by the heads of structural units of state institutions.
Federal archives: funds of state institutions, personal funds.
Regional archives: funds of state institutions, personal funds.
107. Certificate (to the schismatics)
Administrative and police records document. It contains information: last name, first name, patronymic of the applicant for the issuance of a certificate, place of residence, relatives (living with him). Compiled from house books. It was handed out, a copy remained in the provincial government.
Regional Archives: Provincial Board Funds.
108. Collateral book
The document of administrative accounting of serfs. Compiled in Russia in the XVII century. when carrying out the removal of runaway peasants. It contains information: a list of fugitive peasants and their family members by year; information about the tax carried by one or another peasant before his escape; preliminary investigation data on the time of escape and whereabouts on the run; the results of the activities of the detention.
Federal Archives: funds of orders, monasteries.
Regional Archives: Foundations of Monasteries.
109. Mournful sheet (medical history)
Departmental accounting document. It was compiled at the place of treatment of the serviceman. According to these documents you can determine: last name, first name, middle name, age, place of birth, religion, marital status, estate, place of service, rank, state of health. funds of medical institutions of the military and naval departments, funds of hospitals, medical inspections and departments.
Federal Archives: funds of medical inspections and departments of the military and maritime departments, hospitals.
110. List of poor students
Student registration document by the Department of Education. It included information about the student, his parents, the age of the student, religion, class, success, behavior, time of admission to the gymnasium, on which account is contained. Unified alphabetical lists were compiled in specific educational institutions to assist students in charitable and class institutions.
Regional archives: funds of educational institutions, charitable organizations, estate institutions.
111. List of noble families (alphabetically)
Document class accounting. Form: last name, first name, middle name, wife, children, rank, service, place of residence, possession.
Regional archives: funds of the provincial nobility deputy assemblies.
112. List of peasants applying for resettlement
Document of administrative registration of the population. It contains information on the marital and economic status of immigrants and indicates: last name, first name, patronymic, age, place of residence, information about relatives, estate, ownership of land and real estate.
Regional archives: funds of district zemstvo chiefs.
113. Lists of new recruits entering the company
Military registration document. Introduced to the Inspection Department of the Ministry of War. They contain information: surname, first name, patronymic, place of conscription, religion, literacy, skill, occupation prior to conscription, marital status.
Federal Archives: Fund of the Inspection Department of the War Department.
114. Migrant lists
Dockument administrative accounting of the population. Compiled in resettlement offices, as well as in police institutions, keeping records of immigrants and ensuring the implementation of the state program of resettlement of the population. Presumably this document became widespread after 1843, when the resettlement of state peasants acquired state significance. With different variations, the lists were compiled before 1920. They contained information: surname, name, patronymic of the migrant, his age, marital status, information about children, parents and other relatives.
Regional archives: funds of resettlement departments, police departments.
115. Lists of subjects of powers fighting against Russia
Document of police registration of foreigners. They contained data mainly about Austrian and German subjects: surname, name, age, composition of the family where they went. Compiled during the years of the 1st World War.
Regional archives: funds of police departments.
116. Lists of draftees
Military registration document. It was provided to volost boards and in the presence of military service. It contains information: last name, first name, patronymic, place and birthday of the conscript, name, patronymic and nickname of the father or (of the illegitimate) mother. The list was checked by information from metric books by decree of the Synod from 1824.
Regional archives: foundations of provincial and district conscription units, volost boards.
117. Lists of peasants assigned to the plant (factory)
The document of administrative and estate accounting of peasants. Presumably they were compiled from 1721, when manufacturers and breeders of non-noble origin received the right to acquire serfs on the condition that the peasants be registered with factories and factories. The lists contain information about peasants: last name, first name, middle name, age, place of residence, information about children, parents and other relatives.
Regional Archives: Plant and Factory Funds.
118. Article list
Police Record Document. This document was compiled on those sentenced to exile and hard labor. There are several options for article lists that differ in the composition of the information. In later of them, photographs of prisoners are found in terms of compilation time. This type of document is most fully represented in the funds of the offices of governors and provincial boards. It contains information: last name, first name, patronymic, date of birth, age, religion, nationality, place of residence, marital status, information about children, parents and other relatives, estate, education, trial, health information.
Regional archives: funds of the offices of governors, provincial boards.
119. Leave ticket (for demobilization)
Military registration document. It contains information: surname, first name, patronymic, date of birth, religion, place of residence, marital status, estate, military unit number, awards. such documents were issued after military service.
Federal archives: funds of state institutions, personal funds.
Regional archives: funds of state institutions, personal funds.
120. Certificate of failure
Police Record Document. It had the same meaning as a passport or pass-through. It contains information: surname, first name, patronymic, date of birth, place of residence, estate, being in court, personality traits. Merchants’ children and non-separated brothers, as well as the wives of the merchants belonged to the merchants (were recorded on one certificate). Merchant widows and orphans retained this right, but without trade. Merchants who have reached the age of majority should have been re-registered with the guild for a separate certificate at the time of separation or transferred to the middle class. Inseparable merchants’ children and brothers were to be called not merchants, but merchant sons, etc. The transition from the guild to the guild and from merchants to the middle class was free. The transfer of merchants from city to city was permitted provided that there were no arrears in guild and city fees and taking a leave certificate.
Note. Merchants were not allowed to enter the public service (except for children of merchants of the 1st guild) if such a right was not acquired by education.
Regional archives: funds of merchant boards, police departments, personal funds.
121. Strength order
The document of a property nature, securing the right of the peasant to the land allotment. Gained widespread after the reform of 1861. It contains information: surname, name, patronymic, place of residence, information about children, parents and other relatives, estate, ownership of land and real estate. It was compiled by the Zemsky chief.
Regional archives: funds of district zemstvo chiefs.
122. Statutory charter
Property document of a mass nature. The charter document contains information: surname, name, patronymic, place of residence, information about children, parents and other relatives, estate, property status, surname of the owner, names of family members released to freedom.
Federal Archives: Personal Funds.
Regional Archives: Personal Funds.
123. Formal (attestation, track record) list
The main document fixing the official relations of the person.
For all officials of certain classes and posts, special documents were issued about the service: formal (XVIII century. Track records), as well as personal files. For employees who did not receive ranks and were registered as employees (scribes, couriers), formulary lists and personal files did not start.
In the middle of the XVIII century. most of the records with track records did not have a strictly established form. The most characteristic columns of statements: 1. Last name, first name, middle name and age. 2. When I entered the service. 3. Where he served earlier and where he received his rank, when and by what decrees. 4. The size of the salary and by what decrees. 5. How many male children have, their age, where they study or serve. 6. How many serfs have males and in what counties.
The official’s track record, introduced by the Senate decree of 1798, contained the following columns: “1. The rank, name, surname and position he is sent to and how old he is; 2. From what rank does he come from; 3. How many males have in his possession, people and peasants, in which counties and as the names of villages; 4. When he entered the service and with what ranks, in what posts and where did he take place, were there also any acts that were different in service and were not especially, except for the ranks, what was awarded and at what time (years, months, dates); 5. In campaigns against the enemy and in himself whether there were battles or not, and when exactly; 6. Whether he was in fines and in court, and if he was, then for what exactly, when and how the case ended; 7. To continue civilian service he is capable of increasing what he deserves or not and for what; 8. Whether he was retired with or without a rank and when; 9. Is he married, does he have children, who exactly, what age and where are they”.
Since 1815, information on all received orders and awards, cash gifts, pensions, leases and lands began to be entered in the formulary lists. In 1827, the 3rd column containing information about estates was expanded. It indicated whether the parents, the official, or his wife had a clan or acquired estate and in which province, and whether there were factories, plants, uninhabited lands (the number of dessiatines), stone or wooden houses, and in which city they were located.
In 1849, the Inspectorate Department developed a new list form for civil servants. It indicated: rank, name, patronymic, last name of the official, his position, age, religion, insignia, received content, origin, property status, education, time of entry into the service and appointment to the post, awards, participation in campaigns and battles, penalties for service, time for going on vacation and retirement, marital status (married to, who are the children and their age).
In 1905, the column on marital status was supplemented with information about the time an official married, the dates of birth of the wife and children, their religion and with whom the children live. This form of the formulary was valid until 1917. The formulary was filled out on the basis of genuine documents on birth, origin, education and marriage.
Until 1846, formulary lists of all officials were submitted to the Department of Heroldia, and from 1847 to the Inspectorate Department. Since 1858, the maintenance of formulary lists and their storage has been entrusted to institutions in which officials were on duty. Formal lists of senior officials who held the posts of the first 4 classes, from May 1894 were sent to the Inspection Department.
In the clerical work of the military department, this document is called: a formal, track record, conduit list. In the XVII century. this type of document was called an officer skazka (fairy tale).
The track record for a soldier – a full track record – contains the following information: last name, first name, middle name, date of birth, age, place of birth, religion, marital status, children, estate, education, place of service, rank, position, military unit number, awards, property ownership, criminal record, health information. Sometimes, short track records were compiled, in which information was not entered for the entire period of military service, but only for a separate period in connection with graduation, transfer of service, production to the rank, etc.
In the clerical work of the naval department, this type of document also had different names. The track record form in the XVII – first half of the XIX century. was handwritten and did not have a permanent form and name. It could be “skaska”, “skaska track record”, “attestation list”, “list of teams”. The form of the track record was also different: it could be made up per person or for the entire composition of the military unit in order of seniority in rank. From the middle of the 19th century the track record form began to be reproduced in a typographical way.
Federal archives: funds of state institutions, collections in the Russian State Archives of Art (f. 1349), Russian State Archive of Television and Radio Broadcasting, Russian State Navy, Own H.I.M. stationery. Senate, Department of Heraldry, Heraldry Office.
Regional archives: funds of state institutions, personal funds.
124. Request for return to land from Siberia
The document of the administrative account of immigrants. It contains information: last name, first name, patronymic, place of birth, marital status, information about children, parents and other relatives, estate, ownership of land, real estate.
Regional Archives: Migration Funds.
125. Petition
A document whose purpose was to seek certain benefits or donations. Letters of letters, as a rule, were preceded by petitions. In the petitions, particular attention was paid to the transfer of the merits of the petitioner, as well as his relatives. In petitions, as a rule, the following were indicated: last name, first name, patronymic, place of residence, information about children, parents and other relatives, estate, place of service, position, information about whether the applicant was in court or not. In the XVII-XX centuries. instead of petition, another mass document appears and is fixed – a petition, which contained the same information as in petition.
Federal archives: funds of orders, boards (RGADA), personal funds.
Regional Archives: Personal Funds.
Source: forum.svrt.ru
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